The Belen Public Library Board of Trustees is the governing body that oversees the Belen Public Library and Belen Harvey House Museum.

Meetings of the Board are subject to the rules of the Open Meetings Act, and will be posted at least 72 hours prior on the information boards in the library.

Agenda

Members

  • Board Secretary:
    Leslee Gill

    Member at Large:
    Tina Hite

    Member at Large:
    Charles Rundles

    Member at Large:
    Paula Castillo

  • Board President:
    June Romero

    Board Vice President:
    Stephen Cohen

    Member at Large:
    Holly Chavez

  • Belen City Councilor:
    Danny Bernal

    Board Treasurer:
    Andrew Salas

    Library Director:
    Kathleen Pickering

Amended Bylaws

The Belen Public Library Board of Trustees

Article I: Establishment of the Library Board of Trustees

Section I: Name

The Library Board of Trustees is established to  act in an advisory capacity to the Belen Public Library, Belen Harvey House Museum, and all branch libraries of the Belen Public Library.

Section II: Formation and Purpose

The Library Board of Trustees is established by the Belen City Council and Mayor.

Article II: Members and Terms of the Library Board of Trustees

Section I: Composition

The Library Board shall consist of eight (8) voting members and two (2) alternates.

Section II: Terms of Office

Term length for each board member is two years, appointed by the Mayor, with City Council approval. Board members may be reappointed for additional terms. A Board member may be removed for good and sufficient cause by: 1) the Mayor, with City Council approval; OR 2) for failure to attend three (3) consecutive regular meetings without good cause.

Terms commence on the 1st day of July, regardless of the beginning of the term, and end the last day of June.

Section III: Members of the Board

Total members of the Board will be ten (10) residents of Valencia County, at least two (2) of whom shall be residents of the City of Belen, including:

  1. Three (3) members who are selected from the community.
  2. One (1) member representing the Friends of the Belen Public Library.​
  3. One (1) member representing the Friends of the Belen Harvey House Museum
  4. One (1) member representing the Belen City Council.
  5. One (1) member representing the City of Belen Administration.
  6. The Library Director.
  7. Two (2) alternates who are selected from the community.
  8. From these, a President, Vice President and Secretary shall be elected by the Board each May.

Section IV: Meetings and Minutes

The Library Board shall hold quarterly meetings, and special meetings as needed. Meetings may be held in person or virtually, and votes may be cast in person, by email, or by proxy. Robert’s Rules of Order will be followed for in-person meetings, and the minutes of each meeting shall be recorded.

Meetings of the Board are subject to the rules of the Open Meetings Act, and agendas are posted at least 3 days before the quarterly meetings.

Article III: Duties of the Library Board of Trustees

Section I: Board Duties and Responsibilities

The Library Board shall be responsible for the following duties:

  1. Assist the Library Director in adopting policies for the operation of the Library.
  2. Review and modify existing policies as necessary.
  3. Review and modify the mission statement of the Library as necessary.
  4. Assist the Library Director with fundraising when requested
  5. Assist the Library Director with public relations when requested.
  6. Assist the Library Director with other duties when requested.
  7. Actively attend Board meetings.

Section II: Duties of Officers

The President shall:

  1. Stay current on important issues affecting the Library.
  2. Preside over Board meetings.
  3. Appoint committees as necessary.
  4. Develop meeting agendas.
  5. Call special meetings, when necessary.

The Vice President shall:

  1. Assist the President.
  2. Assume the President’s responsibilities in the absence of the President.

The Secretary shall:

  1. Keep meeting minutes.
  2. Issue notices of all regular meetings and special meetings authorized by the President.
  3. Disseminate information on behalf of the Board as necessary.
  4. Have custody of the minutes and other records of the Library Board.
  5. Notify the City Manager of any vacancies on the Library Board.

The City Manager shall be the de facto Treasurer of the Library Board.

Article IV: Bylaws of the Library Board of Trustees

Section I: Location

An official copy of the current Bylaws shall be available upon request from the following:

  1. The Board Officers
  2. The Library Director
  3. The City Clerk

Section II: Amendments

A majority vote by the Board is required to amend the Bylaws.  The By-laws as amended must be consistent with the Belen Municipal Code.

ADOPTED:  February 12, 2021